Call for Exhibitors 2016

Call for Exhibitors Information Packet 2016

Sign Up for a Booth, etc.
Demo Session Info due by December 1, 2015
All Demo Session Slots are Full

Rental Charges and Space Reservation

Exhibitor Registration is online only. For online exhibitor registration, you will need to have your first, second, and third choice of location for your booth(s). Please note the price difference listed below between premium and general booths. Space will be assigned in the order in which contracts and payments are received. EducationPlus reserves the right to make any adjustments necessary throughout planning. Each booth includes the following:

  • Each 10' x '10 booth will be set with 8' high back wall drapery and 3' high side rail draperies. 
  • One 7" x 44" Exhibitor ID sign.
  • One 8' draped table and two side chairs.
  • Security guard services.
  • 10 amp electrical outlet. Can purchase an additional 10 amps.
  • Wifi access.
  • A listing in the exhibitor directory in the conference program and conference mobile app.
  • Breakfast and lunch both days, two people each day.
  • Attendee Reception, Located in the Exhibit Hall, Tuesday 4:15-5:30. (See below for more information)

Hard wire internet connectivity is available for an additional $50 through the St. Charles Convention Center.

The exhibit area is not carpeted. To enhance the appearance of your booth, rental carpet is available through Heritage Exposition Services. 


Booth Prices

Standard Booths (located within the Exhibit Hall):
Single Standard
Booth (10' x 10') includes lunch for two people, electricity, and wifi access on Tuesday and Wednesday - $700
Double Standard Booth (10' x 20') includes lunch for two people, electricity, and wifi access on Tuesday and Wednesday - $1210 

Premium Booths are Reserved for Sponsors Only.

Presenting (All presentation information due by September 14, 2015)

Single Standard Booth & Presenting w/ an Educator (10' x 10') includes lunch for two people, electricity, wifi access on Tuesday and Wednesday and presenting a 50 minute exhibitor plus educator session - $850
Double Standard Booth & Presenting w/ an Educator
 (10' x 20') includes lunch for two people, electricity, wifi access on Tuesday and Wednesday and presenting a 50 minute exhibitor plus educator session - $1360

Single Standard Booth & Presenting a Demo Session (10' x 10') includes lunch for two people, electricity, wifi access on Tuesday and Wednesday and presenting a 50 minute demo session - $1000
Double Standard Booth & Presenting a Demo Session 
(10' x 20') includes lunch for two people, electricity, wifi access on Tuesday and Wednesday and presenting a 50 minute demo session - $1510

Booth payment or written arrangements, approved by EducationPlus, must be made by February 1, 2016 in order for booth space to be held. Space is limited thereafter.


Booth Set-up and Dismantle Info

Display space may be set up in the St. Charles Convention Center on Monday, February 8 from 2:00 until 6:00 pm. Dismantling cannot begin before 3:30 pm, but must be completed by 6:00 pm Wednesday.

Exhibit Hours

METC will be held at the St. Charles Convention Center, One Convention Center Plaza, St. Charles, MO 63303.
The exhibit area will be open:

Tuesday, February 9, 9:00 am - 5:30 pm
Wednesday, February 10, 9:00 am - 3:30 pm 

Selling from the Floor

Exhibitors may sell items during the conference. Neither EducationPlus not the St. Charles Convention Center are responsible for any losses or liabilities that occur due to the activity.

Lead Retrieval

Download attendee information after the show from those who visit your booth and swipe their name badges. Elliott Data will be the provider of the hardware and will facilitate the download at the end of the conference. Fee is $200 for a scanner in your booth.

Decorator Services

Paramount Convention Services is the official decorator for the exhibit area. All contracted exhibitors will receive a packet that includes information on shipping, storage and prices for miscellaneous items (e.g. phone lines, additional table or chair rental, etc.). For more information call 800-883-6578 or shaffert@paramountes.com.


Reception

On Tuesday, February 9, a reception will be held in the Exhibit Hall offering refreshments for conference attendees to browse the exhibit hall and chat with vendors after the last breakout sessions. Scheduled demos will take place during this reception. Consider organizing a special demo or event in your booth to draw attendance! Student Innovation Stations will also be located in the Exhibit Hall during the reception. Exhibitors must be present! Exhibitors that would like to donate attendance prizes for the reception please contact Karen Vaughan, kvaughan@edplus.org or 314-692-1250.


Additional Items Available for Purchase

  • Additional person at a booth, $50 each.
  • Exhibitor Game (to take place during the Meet the Exhibitor Reception on Tuesday, February 10), $50.
  • Electronic transfer of mail information for all conference attendees (zip code order-available before and after the conference), $75.
  • Opportunity to place one item in all participant tote bags, $349. (Exhibitors must have the tote bag materials to EducationPlus by January 25, 2016.) This is an included benefit for all Platinum, Gold, Bronze Plus and Bronze sponsors.

More information on all Sponsorship Levels.


Cancellation Policy

Cancellation of any portion of the exhibit contract must be made in writing to EducationPlus and will be effective on the date of receipt. If the cancellation is received by December 11, 2015, the refund amount will be 75%. There will be NO refunds after January 21, 2016.


 

Questions on Exhibitor Registration? Contact Karen Vaughan, 314-692-1250, kvaughan@edplus.org.